Agency Worker Database

Please note, this form should be completed by the Manager of the Agency Worker.

All Managers are responsible for recording and maintaining Agency Worker Records.

Please complete the below form to:
- Record a New Agency Worker
- Record an Agency Leaver
- Update details of a Current Agency Worker (this includes any change to position, manager, end date etc.)
This form must be completed to enable access to HRPTS (only if required for the role) and LearnHSCNI.
Agency Worker Action:*
Please advise if you are reporting a new agency worker, updating a current agency worker or recording a leaver.
Organisation*
BSO Directorate*
PHA Directorate*
SPPG Directorate*
Manager Full Name*
First Name Last Name
Manager Email Address*
Agency Worker Full Name*
First Name Last Name
Agency Worker Email Address:*
Please ensure this is accurate for any required communication.
Agency Worker User ID*
E.G. JBLOG003
This field is hidden when viewing the form
New Start/Current
Cost Centre*
Cost Centre funding the agency worker.
Office Location*
Agency Worker Position Title*
Agency Worker Band*
BSO Scrutiny Approval*
Within BSO, Agency posts above Band 4 must be approved by scrutiny. Approval for the use of Agency Workers must be obtained prior to contact with the Agency.
I confirm this post has been approved by Scrutiny.
PHA Scrutiny Approval*
Within PHA, all Agency posts must be approved by scrutiny. Approval for the use of Agency Workers must be obtained prior to contact with the Agency.
I confirm this post has been approved by Scrutiny.
Agency Worker Weekly Working Hours*
Please enter a number from 0 to 37.5.
Recruitment Agency Name*
Please Specify:*
Start date*
DD
MM
YYYY
Expected End date*
Please note, if this date changes you must ensure you update the Agency Worker Profile by completing this form & selecting "Update Current Agency Worker"
DD
MM
YYYY
Reason for Employment*
Please provide the position number of the vacant post:*
Please Specify:*
Please provide the name of the Staff Member that the Agency Worker is covering:*
Does the Agency Worker need access to LearnHSCNI to undertake Mandatory Training?*
Please note, all agency workers must complete the organisations core statutory mandatory training requirements. The Agency Worker will be notified directly once access is provisioned.
Please select the Trust/Organisation the Agency Worker had an existing LearnHSCNI account with:*
Does the Agency Worker require SAP/HRPTS access?*
This is only the case if the agency worker is engaged in Payroll, HR or Recruitment.

If you select yes, you will be prompted to supply further information. This will notify BSO HR team to add the agency worker to HRPTS and log on details will be issued directly to the agency worker.
Agency Worker National Insurance Number*
This is required for HR purposes only and will not be shared with anyone else.
Agency Worker Date of Birth:*
This is required for HR purposes only and will not be shared with anyone else.
DD
MM
YYYY
HRPTS Position Number*
This is the 8 digit position number that the agency worker should be added to. If this is an existing position, the agency worker will inherit the roles and permissions associated. There is NO need to complete a 'core roles request' form.
If you are unsure please contact the OM team at BSOHRPTSadmin@hscni.net
This field is hidden when viewing the form
Leaver
Agency Worker Leaver Status*
Actual End date*
Day
Month
Year
Does the Agency Worker have an LearnHSCNI Account?*
Does the Agency Worker have SAP/HRPTS access?*
This is normally only the case if the agency worker was engaged in Payroll, HR or Recruitment. There are occasions were an agency worker may have had HRPTS system access to fulfill management responsibilities. If you select yes, this will notify BSO HR team to make the agency worker a leaver and remove system access.
This field is hidden when viewing the form
Update Current
Agency Worker Update*
Please select the details you would like to update:
- Manager Details
- End Date
- Work Location
- Cost Centre
- Agency Worker Email
- Requires HRPTS access
New Manager Name*
First Last
New Manager Email Address*
New End Date*
Day
Month
Year
New Agency Worker Email Address*
New Work Location*
Cost Centre*
Agency Worker User ID*
E.G. JBLOG003
Agency Worker National Insurance Number*
This is required for HR purposes only and will not be shared with anyone else.
Agency Worker Date of Birth:*
This is required for HR purposes only and will not be shared with anyone else.
DD
MM
YYYY
HRPTS Position Number*
This is the 8 digit position number that the agency worker should be added to. If this is an existing position, the agency worker will inherit the roles and permissions associated. There is NO need to complete a 'core roles request' form.
If you are unsure please contact the OM team at BSOHRPTSadmin@hscni.net

Agency Worker Database

New Start/Current

Leaver

Update Current